Privacy Policy
1. Introduction
ERPXIFY (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our point-of-sale, inventory, and invoicing services.
2. Information We Collect
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Account Information: Name, email address, business name, and password you provide during registration.
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Business Data: Sales records, inventory details, invoices, customer and supplier contacts that you upload or generate.
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Usage Data: Log files, IP addresses, device type, browser type, pages visited, and timestamps.
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Cookies & Tracking: Unique identifiers stored on your device to improve functionality and analyze usage patterns.
3. How We Use Your Information
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Service Delivery: To operate, maintain, and provide you with our core features (POS, inventory, invoicing).
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Customer Support: To respond to your inquiries, troubleshoot issues, and communicate updates.
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Improvements & Analytics: To monitor usage, detect trends, and enhance user experience.
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Marketing (Optional): With your consent, to send you newsletters, product announcements, and promotional offers.
4. Data Sharing & Disclosure
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Third-Party Processors: We engage trusted service providers (e.g., cloud hosting, payment processors) who process data on our behalf under confidentiality agreements.
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Legal Requirements: We may disclose information if required by law, court order, or to protect our rights, safety, or property.
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Business Transfers: In the event of a merger, acquisition, or asset sale, your data may be transferred. We will notify you before any change in ownership.
5. Cookies & Tracking Technologies
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We use cookies and similar technologies to remember preferences, personalize content, and measure the effectiveness of our services.
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You can manage cookie settings through your browser; however, disabling cookies may limit certain features.
6. Data Security
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All data is encrypted in transit (SSL/TLS) and at rest.
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We implement firewalls, intrusion detection, and regular security audits.
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Access to your data is controlled by role-based permissions.
7. Data Retention
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We retain account and business data as long as your account is active or as needed to provide services.
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You may request deletion of your data at any time; backup copies may remain for a limited period to comply with legal obligations.
8. Your Rights
Depending on your jurisdiction, you may have the right to:
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Access, correct, or delete your personal information.
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Object to or restrict processing of your data.
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Receive a copy of your data in a portable format.
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Withdraw consent for marketing communications at any time.
9. International Transfers
Your information may be stored or processed in countries outside your own. We ensure appropriate safeguards (e.g., standard contractual clauses) are in place to protect your data.
10. Children’s Privacy
Our services are not intended for children under 16. We do not knowingly collect information from minors. If you believe we have, please contact us to have it removed.
11. Changes to This Policy
We may update this Privacy Policy from time to time. We will post the revised version on our website with the effective date. Continued use of the service after changes constitutes acceptance.
12. Contact Us
For questions or requests regarding this Privacy Policy, please contact:
privacy@erpxify.com
Effective Date: May 19, 2025